Privacy Policy

This Privacy Policy applies to the MeetingJuice website, Chrome extension, Google Workspace add-on, meeting bot, and web application (together, the “Service”). It describes how MeetingJuice (“we”, “us”) handles personal data when you use the Service. If you use MeetingJuice as part of a team, your organization’s administrator may also control certain settings and data.

We do not record or store meeting audio or video. Transcription is based on Google Meet’s text caption stream.

• Account data — when you sign in with Google, we receive your name, email address and profile picture.
• Meeting data — meeting titles, participant names, the text transcript captured from Google Meet captions, and the AI summaries, action items and notes generated from it.
• Usage data — product events (e.g. which features you use), device and browser type, and approximate region, used to operate and improve the Service.
• Billing data — if you subscribe, our payment processor (Stripe) handles your card details; we receive your subscription status and invoices, not your full card number.
• Support data — anything you send us by email.

MeetingJuice captures meetings in one of three ways you choose: the Chrome extension (captures from your browser while you attend, no participant added), the meeting bot (joins as a participant and records on your behalf), or the Workspace add-on (controls capture from inside Meet). In all cases, capture is based on Google Meet captions — not an audio or video recording.

Where the GDPR applies, we rely on the following legal bases: performance of our contract with you, our legitimate interests in operating and improving the Service, your consent where required, and compliance with legal obligations.

• To provide the Service — transcribe meetings, generate summaries and action items, and let you search and export them.
• To operate your account, process billing, and provide customer support.
• To secure the Service and prevent abuse.
• To understand product usage and improve features (in aggregate).
• To send you service and lifecycle emails. You can opt out of non-essential emails.

To generate summaries and action items, your transcript is sent to large-language-model providers (currently OpenAI and Anthropic) through their business APIs. These providers act as our processors and, under their API terms, do not use content submitted via API to train their models. We do not use your content to train any AI models, and we do not sell or share it for advertising.

We use a small set of trusted providers to run the Service:

We require each sub-processor to protect your data and use it only to provide their service to us.

• Google Cloud / Firebase — hosting, authentication and database (data stored in the EU/US regions we configure).
• OpenAI and Anthropic — AI summary generation (API, no training on your data).
• Stripe — subscription billing and payments.
• Brevo — transactional and lifecycle email delivery.
• Mixpanel — privacy-conscious product analytics.

We do not sell your personal data. We share it only with the sub-processors above, with members of your team workspace (if you use MeetingJuice as part of a team), and where required by law or to protect our rights and users. If MeetingJuice is involved in a merger or acquisition, we will notify you before your data becomes subject to a different policy.

We keep your meeting data until you delete it or close your account. You can archive or permanently delete any meeting at any time from your dashboard — deletion is immediate and irreversible. When you close your account, we delete or anonymize your personal data within a reasonable period, except where we must retain limited records (e.g. invoices) to meet legal obligations.

Transcripts and summaries are scoped to your private workspace and encrypted at rest. Integration secrets (such as OAuth tokens) are additionally encrypted. We restrict internal access on a need-to-know basis. No system is perfectly secure, but we work to protect your data using industry-standard measures.

We may process data in countries other than your own, including the United States. Where we transfer personal data internationally, we rely on appropriate safeguards such as the European Commission’s Standard Contractual Clauses.

Depending on where you live (e.g. under the GDPR or CCPA), you may have the right to access, correct, export, restrict, or delete your personal data, and to object to certain processing. You can exercise most of these directly in the app (export and delete), or by emailing us. We will not discriminate against you for exercising your rights.

You are responsible for complying with the laws that apply to you, including obtaining any consent required from meeting participants before transcribing a meeting. Many jurisdictions require notifying participants. MeetingJuice provides the tools; lawful use is your responsibility.

We use essential cookies and local storage to keep you signed in and remember your preferences, plus privacy-conscious product analytics to understand usage. We do not use third-party advertising cookies.

MeetingJuice is not directed to children under 16, and we do not knowingly collect their personal data. If you believe a child has provided us data, contact us and we will delete it.

We may update this policy as the Service evolves. We will post the new version here and update the “Last updated” date; material changes will be communicated where appropriate.

Questions or requests? Email contact@meetingjuice.com. See also our Security & privacy overview and Terms of Service.